Overview
After you complete a contract in Solution Host, you can issue it electronically. The employee receives an email and signs via the My Tasks portal. You can then track the contract through to signing.
Steps to issue a contract
Go to Contracts and find the completed contract in your list.
Check the contract status is ready (all required sections completed and the completion box ticked).
Click Issue next to the contract.
The employee receives an email notification with instructions to view and sign the contract.
The employee logs into the My Tasks portal and signs the contract electronically.
Once the employee signs, the contract record shows:
The date first viewed by the employee
The date signed
The user who issued the contract
Sending reminders to employees
If an employee has viewed but not yet signed their contract, you can send a reminder:
Go to the contract record in the Contracts list.
Look for the envelope icon next to the contract.
Click the envelope icon to send a reminder email to the employee.
Use reminders to gently prompt employees who may have opened but forgotten to complete their contract.
What to check before issuing
All required sections are filled in and correct.
The employee’s name and email are correct.
Any variations or special terms have been agreed and clearly documented.
You have checked any uncertain changes with the Employment Law team.